709.864.6343
Faculty of Medicine
300 Prince Philip Drive, Suite M2M101
St. John’s, NL A1B 3V6
Memorial University is currently accepting visiting elective applications for a limited number of clinical learning experiences. Eligibility is restricted learners who are currently registered in MD programs at Canadian medical schools.
Memorial University will not be accepting visiting elective applications from learners at international medical schools at this time.
ABOUT US
Memorial University is located in the Canadian province of Newfoundland & Labrador on the eastern edge of North America. The size of the faculty and the student body facilitate a personalized learning environment. The Faculty of Medicine excels in clinical teaching and research in clinical specialties, community health and biomedical sciences. The Doctor of Medicine (MD) program places particular emphasis on community and rural medicine, utilizing the Distributed Medical Education team to assist in facilitating rural learning experiences in most clinical disciplines.
Language Requirements
English fluency, including reading, writing, and speaking is required.
Elective Sites
The 5 main teaching facilities in the metropolitan St. John’s area include:
• Janeway Children’s Health and Rehabilitation Centre;
• Health Sciences Centre;
• St. Clare’s Mercy Hospital;
• Leonard A. Miller Centre; and
• Waterford Hospital.
Full list of sites is available on the student portal.
Strategic Plan
As part of the Destination Excellence strategic plan, Memorial University’s Faculty of Medicine developed a vision for the future and crafted strategic directions and goals:
Through excellence, we will integrate education, research and social accountability to advance the health of the people and communities we serve.
The Faculty of Medicine implemented short- and long-term priorities, defined success and established measures of progress and performance to chart the future through engagement with the relevant stakeholder groups.
Accreditation
The accreditation of Memorial University’s Faculty of Medicine is maintained through compliance with the standards and elements set forth by the Committee on Accreditation of Canadian Medical Schools (CACMS) and the Liaison Committee on Medical Education (LCME).
Observerships and Shadowing
Memorial University does not provide observerships or shadowing experiences for visiting elective students.
Application and Fee information
Applications for visiting electives may be submitted 16-28 weeks prior to the start date of the requested elective experience. Elective learning experiences must be a minimum of 2 weeks and are typically arranged in 2 to 4 week blocks. Descriptions of elective experiences can be found in the Elective Opportunities section of the student portal.
In line with the AFMC recommendations, students may complete a maximum of 8 weeks of visiting elective experiences at any one Canadian medical school and a maximum of 12 weeks of visiting elective experiences across all Canadian medical schools. Applicants are required to submit a separate application for each elective experience.
The Memorial University visiting electives team will endeavor to provide a confirmation or cancellation, minimally, 8 weeks prior to the start date of the requested elective. If the applicant’s request cannot be accommodated, the application will be cancelled. Once confirmed by Memorial University, the applicant must accept or decline the offer through the student portal within 7 calendar days. Once an elective is accepted by the applicant, Memorial University will send an acceptance letter which includes, among other materials, forms for completion and submission to the educational registry of the College of Physicians and Surgeons of Newfoundland and Labrador (CPSNL).
*In the absence of approved educational registration with the CPSNL, elective experiences are not approved by Memorial University. In these circumstances where electives are arranged and educational registration with the CPSNL is incomplete, visiting students will not be permitted any patient contact and will not receive academic credit for the elective experience.*
The process of educational registration includes completion of the CPSNL application form, a MINC memo, payment form, a letter of good standing from the home medical school and a Criminal Record with Vulnerable Sector certificate (at the applicant’s expense) dated within eight months of the elective start date. In addition to the Memorial University visiting elective application fee, the CPSNL will assess an educational registry fee. Applicants from non-Canadian medical schools will be required to provide a letter of good standing from the home medical school to the CPSNL 6 weeks prior to the elective start date.
Disclaimers
Students must be in their penultimate or ultimate year of medical studies to participate in a visiting elective experience with Memorial University.
All electives offers are tentative until CPSNL approval is obtained.
Visiting elective application fees are non-refundable.
Memorial University does not provide any financial assistance to visiting elective students.
All visiting electives requests must be made via the student portal no more than 26 weeks and no less than 16 weeks prior to the start date of the requested elective. All elective placements will begin on a Monday and end on a Friday. Students must select a Monday start date for each elective request. Memorial University will consider permitting up to 8 weeks of electives for visiting students, with a minimum of 2 weeks and a maximum of 4 weeks in any one elective rotation. Select specialties are only able to accommodate 2 week rotations. Refer to the description of the specific elective for further information.
A separate application is required for each elective experience.
Students are not permitted to contact departments or preceptors at any time to arrange an elective. This may be considered a breach of professionalism. All elective requests must be made through the AFMC Student Portal. Once an application has been reviewed, the placement contact will match available preceptors to students where possible.
Winter Holiday Break. (Takes place between Christmas and New Year’s)
Submitting multiple applications (maximum settings): 4
Number of electives that can be ranked in one application: 1
The Electives Office does not provide capacity reports or keep waitlists for any electives, and is unable to determine availability prior to the submission of an application. An elective application does not guarantee an elective experience. Availability will be determined by the space and preceptors available at the time of the requested elective.
Our commitment and priority is to accommodate training for Memorial University students. As such, visiting students can expect to receive a response regarding elective requests 8-16 weeks prior to the start date of the requested elective.
Once your elective is confirmed, check your email for instructions regarding your elective.
Contact ugme.electives@med.mun.ca if you have not received any information by 8 weeks before your requested elective start date.
Acceptable file formats (unless otherwise specified): PDF, PNG, JPEG, DOC
The application for Educational Registration with CPSNL, the CPSNL Payment Form, MINC memo, and copy of your Police Records Check should be emailed to cpsnl@cpsnl.ca and cc’ed to ugme.electives@med.mun.ca no later than six weeks prior to your elective start date.
*For elective placements at Eastern Health sites ONLY. Email Eastern Health documents to ugme.electives@med.mun.ca no later than four weeks prior to your elective start date.
OR
All visiting electives requests must be made via the student portal no more than 26 weeks and no less than 16 weeks prior to the start date of the requested elective. All elective placements will begin on a Monday and end on a Friday. Students must select a Monday start date for each elective request. Memorial University will consider permitting up to 8 weeks of electives for visiting students, with a minimum of 2 weeks and a maximum of 4 weeks in any one elective rotation. Select specialties are only able to accommodate 2 week rotations. Refer to the description of the specific elective for further information.
A separate application is required for each elective experience.
Students are not permitted to contact departments or preceptors at any time to arrange an elective. This may be considered a breach of professionalism. All elective requests must be made through the student portal. Once an application has been reviewed, the placement contact will match available preceptors to students, where possible.
Winter Holiday Break. (Takes place between Christmas and New Year’s)
Submitting multiple applications (maximum settings): 1
Number of electives that can be ranked in one application: 1
The Electives Office does not provide capacity reports or keep any waitlists for any electives, and is unable to determine availability prior to the submission of an application. An elective application does not guarantee an elective experience. Availability will be determined by the space and preceptors available at the time of the requested elective.
Our commitment and priority is to accommodate training for Memorial University students. As such, visiting students can expect to receive a response regarding elective requests 8-16 weeks prior to the start date of the requested elective.
Once your elective is confirmed, check your email for instructions regarding your elective.
Contact ugme.electives@med.mun.ca if you have not received any information by 8 weeks before your requested elective start date.
Acceptable file formats (unless otherwise specified): PDF, PNG, JPEG, DOC
The application for Educational Registration with CPSNL, the CPSNL Payment Form, MINC memo, and copy of your Police Records Check should be emailed to cpsnl@cpsnl.ca and cc’ed to ugme.electives@med.mun.ca no later than six weeks prior to your elective start date.
The Letter of Good Standing and two passport photos can be mailed to
*For elective placements at Eastern Health sites ONLY. Email Eastern Health documents to ugme.electives@med.mun.ca no later than four weeks prior to your elective start date.
All Elective/Selective requests must be submitted via the student portal no more than 16 weeks and no less than 6 weeks prior to the start date of the requested Elective/Selective. All placements will begin on a Monday and end on a Friday. Students must select a Monday start date for each Elective/Selective request. Electives are available in 2, 3 or 4-week blocks, while Selectives are available in 2, or 4 week blocks and P2P rotations are available in a 12-week block only. Select specialties are only able to accommodate 2-week rotations.
Students are not permitted to contact departments or preceptors at any time to arrange Electives/Selectives, with the exception of Research Electives. This may be considered a breach of professionalism. Once an application has been reviewed, the placement contact will match available preceptors to students where possible.
Winter Holiday Break and CaRMs Interview Period.
Submitting multiple applications (maximum settings): 18
Number of electives that can be ranked in one application: 3
An application does not guarantee an Elective/Selective experience. Availability will be determined by the space and preceptors available at the time of the requested rotation.
Applications for home Electives and Selectives will be processed on a first come, first served basis with the goal of minimizing turnaround times for requests. Applications will be approved via email from UGME. Confirmation from the preceptor, a verbal discussion with a UGME APA or a confirmation from the student portal does NOT constitute approval.
Contact Lesley Butler at ugme.electives@med.mun.ca for inquiries about Electives.
Contact Ashley Anthony at ugme.phase4@med.mun.ca for inquiries about Selectives.
School | Canadian Student Application Fee | Canadian Student Acceptance Fee | International Student Application Fee | International Student Acceptance Fee | Additional Fees Outside Portal |
Memorial University | $100 | $100 | $350 | $150 | In addition to the acceptance fee, learners will also be required to pay the CPSNL Educational Registration Fee ($50 for learners at Canadian medical schools; $125 for learners at medical schools outside of Canada) and Malpractice Insurance ($510) in the absence of proof of coverage $5M per occurrence. These additional fees will be processed outside the AFMC Student Portal. |
Students are expected to behave in a manner appropriate to the medical profession. As all Memorial medical students are listed on the Education Register of the College of Physicians and Surgeons of Newfoundland & Labrador (CPSNL), students are advised to review ethics requirements of the CPSNL in addition to relevant policies of Memorial University and the Faculty of Medicine. Currently, the CPSNL has adopted the Code of Ethics of the Canadian Medical Association, which can be found here.
Students will be respectful and professional towards their fellow students, faculty and staff in all situations. Corrective action regarding breaches of professionalism by undergraduate medical students may include: documentation placed on file, disciplinary measures and/or dismissal depending on the severity of the incident. The process is outlined here.
All students visiting the Eastern Health regional health authority must complete an online orientation before beginning an elective with the organization. Medical Students will be provided with orientation information respective to the region, placement contact or health authority where they will be completing their placement a few weeks prior to their arrival on site.
All visiting students are responsible for making themselves familiar with Memorial University’s guidelines on reporting instances of mistreatment, which can be found here.
Arrangements are the sole responsibility of the applicant.
For some rotations it is necessary to rotate between the Health Sciences Centre and St. Clare’s Mercy hospital. There is a shuttle between these two hospitals
Eastern Health offers a shuttle bus service that services the Health Sciences Centre/Janeway, Waterford Hospital and St. Clare’s Mercy Hospital from Monday to Friday, 8:00 a.m. to 4:30 p.m. Students may use this service if needed for their elective placement. Please see the posted schedule within your assigned facility.
Students must arrange for their own meals, which are available at cafeteria prices at most hospital teaching sites.
Sites in St. John’s-Metro Area
Rural Sites
Yes. Simply upload your existing records check with your application. However, your updated record check will be required before any elective can be confirmed. Please upload the new records check as soon as you receive it.
A staff person in the unit will contact you prior to your elective start date. If you have not been contacted two weeks prior to your start date, please email ugme.electives@med.mun.ca.
Students are required to bring a white lab coat and stethoscope for all rotations. In addition, students may be required to bring additional medical instruments for certain rotations.
No. All visiting electives must be completed for credit.
Memorial does not provide observerships or shadowing experiences for visiting medical students.
Memorial does not offer core clinical rotations for visiting students.
All visiting students must be currently enrolled in an undergraduate medical program.
Memorial does not provide financial assistance to visiting students.
As per Memorial policy, the elective application fee is non-refundable. No refunds will be issued on any cancelled applications.
The AFMC Student Portal Helpdesk is where you can ask questions, consult help documents, and find general information related to visiting electives in Canada.
Or reach us directly at
service@afmcstudentportal.ca
Not ready to talk to someone? You can also download a series of comprehensive student resources.
Login
Register
Search Electives
The AFMC Student Portal Helpdesk is where you can ask questions, consult help documents, and find general information related to visiting electives in Canada.
Or reach us directly at
service@afmcstudentportal.ca
Not ready to talk to someone? You can also download a series of comprehensive student resources.
Login
Register
Search Electives
© Student Portal 2022
The AFMC Student Portal for visiting electives is currently closed. Visiting Electives for the Class of 2022 were suspended during the AFMC Board meeting on April 18, 2021. That includes electives for both Canadian and International students. The Undergraduate Deans of Canada’s medical schools are meeting on a regular basis and the decision to re-open the Portal will be made collaboratively and consistently across the country taking into account learning opportunities, provincial covid restrictions and other public health concerns.
We are working with our new Service Provider to build out the new visiting elective service portal. It will be ready when electives are offered again.
The AFMC Student Portal will be offline starting December 23, 2021. The refreshed portal will being rolling out in late February 2022.
For MCAT® Fee Assistance Program Applicants please verify eligibility and submit application through our AFMC website.
We apologize for the inconvenience and appreciate your patience.
If you have any questions, please contact the Help Desk at service@afmcstudentportal.ca