Health & Safety

• In the event of human blood/body fluid exposure or any injuries that occurred while on elective here:

   

  IMMEDIATELY with blood or bodily fluid exposure:

  1. Remove contaminated gloves, clothes, etc.

  2. For sharps injury, allow wound to bleed freely for 1-2 minutes – do not squeeze. Wash area with soap and water or alcohol-based hand rub and cover with a dressing.

  3. For mucous membrane (e.g. eyes, nose, mouth) and non-intact skin, flush with large amounts of water for 10-15 minutes.

  4. Report incident to the Charge Nurse and your preceptor immediately to complete Source Risk Assessment & obtain first aid.

  5. Follow faculty specific reporting protocol. If you are at:

     1. AHS facility call 1-855-450-3619

     2. Covenant Health Facility call 1-855-342-8070

  
  

  REPORTING:

  ALL INJURIES &HBBFE INCIDENTS (including those related to COVID-19) that occur while in a learning environment MUST be reported to the MD Program office within 48 hours.

  
  

  To report, visit https://www.ualberta.ca/human-resources-health-safety-environment/environment-and-safety/index.html to:

  1. Complete the on-line University of Alberta Incident Report.

  2. Complete the Alberta WCB Worker’s Report of Injury.

  
  

  Note: Medical Program students must submit both forms within 48 hours to the MD Program office via email at UME.HBBFE@ualberta.ca 

  For additional help contact:

  MD Program: 780-492-6350

  
  

  Non-Mandatory Support:

  Office of Advocacy & Wellness (OAW): 780-492-3092

  oawAdmin@ualberta.ca

  Mental Health and Wellness

  Student Peer Support

  AMA Physician & Family Support Program 24/7 at 1-877-767-4637

  CPSA.ca – Resources

   

Important
Information

Netcare Access

• Students must request access for Netcare no later than 6 weeks before the elective start date.
• Not all electives require Netcare access. Students should consult the individual elective opportunities within our institution pages to determine which electives require access.
• Students who do not place this request before the 6-week deadline will not be granted access and must make alternative arrangements with their preceptor.
• Students with confirmed electives will receive further information about how to request Netcare access with their confirmation email from the Portal.
• For further information on Netcare, please email edm.academicmedicine@ahs.ca.
• The identification number box can be left blank on the Confidentiality Form.

CPSA

Students are automatically registered for no charge with the College of Physicians and Surgeons of Alberta upon confirmation of their elective. With the implementation of Bill 21, the CPSA now must collect Criminal Record Checks (CRC) for all new applicants November 19, 2018 forward. Information regarding the new criteria is as follows:

• STEP 1
  CPSA will email you with a form that will need to be filled out. Fill this out, send it in and wait for further instructions.
• STEP 2
  HOLD OFF on sending in your CRC until you have received an email from CPSA with further instructions.
• STEP 3
  Once you have received the email from CPSA, you can forward your CRC to registration@cpsa.ab.ca.

University of Calgary Students

You will still need to fill out the form from the CPSA, as this will pertain to your elective with us. You will NOT have to send in a Criminal Record Check.

If you were just accepted and try to contact CPSA, they may not have received your elective details as it is sent to them in a weekly report. They will not do anything until they receive confirmation from us that you have accepted an elective.

The UME office, or Visiting Electives are not able to provide you your CPSA number.

Student Declines & Cancellations

Cancellations for any reason at any point after submission are non-refundable.

If an elective is cancelled with less than 6 weeks notice, a letter of professionalism will be sent to the student’s home school. Students may cancel up to or on the 6th Monday prior to the start of their confirmed elective without penalty.

All cancellation requests must be received through the AFMC Student Portal.

Confirmed Elective Details

It is the responsibility of all visiting students to contact the department directly for more details surrounding their confirmed elective.

Please check your confirmation email or the confirmed elective specialty in the uAlberta portal catalogue for the name and email of the placement contact. These administrators can provide you with extra information regarding your elective such as site and preceptor information as well as other pertinent details.

Please contact the department a minimum of 3-4 weeks before your scheduled elective for these important details.

Preceptor & Student Evaluations

Preceptor Evaluations
It is the student’s responsibility to bring an elective evaluation from their home school to have completed by their preceptor. It is best to have this completed BEFORE you leave to ensure that it is completed.

Student Evaluations: It is the student’s responsibility to complete an evaluation of their elective upon completion. This evaluation is to be returned to the Undergraduate Medical Education office via email, fax, or can be brought to the UME office and dropped off. See the top right-hand corner of this page for contact details.

N95 Respirator Mask-Fitting

Visiting students scheduled to attend Alberta Health Services (AHS) sites must be fitted with an N95 Respirator Mask as per policy standards. These respirators are required by AHS for encounters with certain types of infectious disease such as influenza, H1N1, SARS, tuberculosis, Varicella, Measles, dust and mold and are available on unit carts for use if needed.

Each student engaging in a teaching-hospital placement is required to carry evidence that this requirement has been met. It is expected that students from outside Edmonton will arrange to meet this standard within their local university according to guidelines set by their Occupational Health and Safety Office.

You must come prepared:

• Ensure you are clean shaven or you will not be able to be fit tested. Men with beards or any stubble cannot be fit tested. A well-trimmed moustache to the corners of the mouth that does not interfere with the seal of the respirator will pass the testing.
• Do not eat, drink, chew gum, or smoke within 30 minutes of your appointment or you will not be able to be fit tested at your scheduled time and may need to be rescheduled at your own expense.
• Do not use any strongly scented products, such as perfume, cologne, after shave, etc. on the day of your respirator fit test, as this may affect your ability to detect the testing solution.
• Bring a water bottle, you are required to rinse your mouth during the testing.
• New testing is required every 2 years (or sooner if the participant experiences any facial changes).
• The following organizations offer fit testing
  • Edmonton First Aid 
  • EMS Solutions Ltd. 
  • SafeCom Training Services Inc.

NOTE: According to the CSA standards the fit testing must be done at least every 2 years according to point 9.1.6. As far as AHS is concerned, in order to work with patients who require N95 protection, you must have proof of up to date fit testing. If you opt out of fit testing all together or choose not to renew, you must be reassigned to another patient or ward where N95 is not required.

Travel &
Accommodation

Accommodation Listings for Visiting Medical Students

This list is subject to change without notice. Last updated May 2023

• https://www.cfms.org/ (click on resources → discounts)
• https://www.medshousing.com/
• https://www.airbnb.ca/
• Other Rental Websites – Elev; Rentals.ca; 4Rent; NextHome; RentFaster Edmonton; View it; Rentseeker; Rental Source; Kijiji Edmonton; Craigslist Edmonton

Or you can email visitingelectives@ualberta.ca to receive a copy of our accommodations list from local hosts.

Travel

Travel arrangements are the responsibility of the student.

Parking

• Visiting students must pay for parking during their elective.
• Campus Parking Services does not offer weekly passes.
• Daily pay parking ($15-$21/day) is available on the University of Alberta campus. Please call Campus Parking Services at 780-492-7275 for more information.
• Reciprocal parking passes for UAH/GNH are available for a fee. Follow this link for more information.

Transportation

• ​Public transportation available
  Light-rail transit (LRT) and bus. Follow this link for more information. UAH and RAH are located directly on the LRT lines which run as early as 5:10am and as late as 1:45am. Save transportation costs by purchasing a monthly pass or a 10pk of tickets.
• UofA Bike Library
  Bike rentals, April to mid-November. $10/week. Follow this link for more information.
• Taxis
• Uber
• Car rentals
• Depending on the location of accommodations, there are many that are within walking distance to UAH or RAH.

Cancellation &
Change Requests

We do not accept change requests. Any changes or additions to dates, specialty, location or preferred order of specialties will require a new application and fee, after which placement in queue will be according to the new application submission date. Unless we receive a formal cancellation request, we will continue to process your original application exactly as it was submitted.

COVID-19

For University information in regards to Covid-19, please watch our uAlberta Portal homepage for updates or visit our University of Alberta website.