Registrants Declaration

The Association of Faculties of Medicine of Canada Student Electives website (“the Site”) is an online, bilingual service to facilitate the application and placement of visiting medical students applicants wishing to do undergraduate electives at one of the 17 faculties of medicine in Canada. Medical students may register to use the Site and create and save a profile for applications to the Visiting Elective.  This Site also enables the uploading, storing and sharing of documentation required for applications.  

  • I understand that I am responsible for knowing and understanding the requirements for Visiting Electives at each Medical School to which I am applying.
  • I understand that the Medical School is solely responsible for reviewing and accepting an application and that the use of this site does not guarantee any placement(s).
  • I understand that the Medical School may require additional Personal Information from me to complete my application.
  • I understand that I am responsible for monitoring the progress of each submitted application and I will respond to elective offers, and resolve scheduling conflicts, within the time allotted by the Medical School.
  • I understand and agree that any document or information to which I refer in connection with any Visiting Elective may be requested or consulted by my home Medical School or by the host Medical School as the case may be.
  • I understand that it is my responsibility to ensure that all information required to complete my application is truthful, complete and correct.
  • I understand that if any information I provide contains evidence of academic dishonesty or is  determined to be false or misleading, concealed or withheld, or written by a third party, then The Association of Faculties of Medicine of Canada and the Medical Schools will be advised and that my registration to the Site or applications to visiting electives may be invalidated, that my home medical school may be notified, and I a may be subject to penalties and other consequences, as set forth in Medical School(s) policies or other regulations governing the discipline for academic and non-academic misconducts.
  • I understand that The Association of Faculties of Medicine of Canada shall not be held responsible or liable for the deletion, correction, destruction, damage, loss or failure to store my information.
  • I understand that I am solely responsible for keeping my Site user identification, login information and other registration information confidential and secure and that I will notify The Association of Faculties of Medicine of Canada immediately if I suspect any unauthorized access, use or disclosure.
  • I understand that my registration fees are non-refundable.
  • I authorize my home Medical School to release my Medical School transcript to each Medical School, (where required) to which I apply through the Site, for the sole purpose of considering my application to the Visiting Elective at the Medical School.
  • I authorize my host Medical School to release, to my home Medical School, my transcript and other Personal Information required to be informed of – or to assess – my academic and extra-curricular progress and performance.
  • I authorize my home Medical School to withdraw my applications in case of academic or other circumstances which preclude me from completing an away elective and that my home Medical School will notify me should my applications be withdrawn.
  • I authorize the collection, use, storage, sharing and releasing of de-identified data about my Site activity for research and analysis activities, or for any other internal purposes conducted by and within The Association of Faculties of Medicine of Canada or the medical schools.
  • I certify that my personal Information and documents I submit are true, complete and correct in all respects and that it is my responsibility to keep this information accurate at all times.
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Privacy Policy

Privacy

BY USING THE WEB SITE, YOU AGREE TO BE BOUND BY THIS PRIVACY POLICY.

The Association of Faculties of Medicine of Canada owns and operates the web site and is committed to protecting the privacy of its users. The Association of Faculties of Medicine of Canada does not collect personal information about individual users except (a) when such personal information is provided to The Association of Faculties of Medicine of Canada on a voluntary basis; (b) to monitor traffic to the Web site, and (c) to determine the future direction of the Web site including any necessary technical upgrades. The Association of Faculties of Medicine of Canada uses your personal information to help it create and deliver content most relevant to you and to provide you with information about The Association of Faculties of Medicine of Canada and its products and services.

If you choose to provide information via the web site though site registration, forms or any other means, that information becomes the property of The Association of Faculties of Medicine of Canada. Personal information about users will not be sold or otherwise transferred to unaffiliated third parties without the user’s approval, except The Association of Faculties of Medicine of Canada reserves the right to disclose personal information: (a) to its affiliates and subsidiaries, (b) to third-party service providers of The Association of Faculties of Medicine of Canada provided that such disclosure will be limited to information needed to deliver their service, and further, provided that such third parties shall be prohibited from using the information for any other purpose; (c) to conform to the edicts of the law or comply with legal process served on The Association of Faculties of Medicine of Canada; (d) to protect and defend the rights or property of The Association of Faculties of Medicine of Canada; and, (e) to act in urgent circumstances to protect the personal safety of users of The Association of Faculties of Medicine of Canada, its web sites, or the public. In addition, The Association of Faculties of Medicine of Canada shall be entitled to disclose and transfer personal information as part of a sale of substantially all of its assets or business to a third party, provided that such third party agrees to protect the personal information with no less a degree of care as set out within this policy.

The Association of Faculties of Medicine of Canada reserves the right to conduct statistical analyses through the use of data collected through the web site on an anonymous and aggregated basis in order to measure interest in and use of the web site. The Association of Faculties of Medicine of Canada reserves the right to provide its analyses based on such anonymous and aggregated data to third parties.

The Association of Faculties of Medicine of Canada will not monitor, edit, or deliberately disclose private communications unless: (i) required to do so by law; (ii) you grant us permission; or (iii) in the good faith belief that such action is necessary to (a) comply with the law; (b) comply with any legal process that is served on The Association of Faculties of Medicine of Canada; (c) protect and defend the rights or property of The Association of Faculties of Medicine of Canada; (d) or act in urgent circumstances to protect the personal safety of users of The Association of Faculties of Medicine of Canada, its web sites, or the public. However, you acknowledge that: (i) there are security and privacy limitations of the Internet which are beyond the control of The Association of Faculties of Medicine of Canada (ii) the security, integrity, and privacy of any and all information and data exchanged between you and The Association of Faculties of Medicine of Canada through the web site cannot be guaranteed; and (iii) any such information and data may be viewed or tampered with in transit by a third party.

Cookies are small data files containing information to specify unique preferences and to provide personalized content. Cookies collect information such as your browser type, time and length of your visit and any personal information you agree to provide. Most browsers are initially set up to accept cookies but visitors always have the option of disabling cookies and you can reset your browser to refuse all cookies or indicate when a cookie is being sent. However, if you refuse cookies, you may be limited in some areas of the web site.

The Association of Faculties of Medicine of Canada reserves the right to change this Privacy Policy at any time by notifying you of the existence of a new Privacy Policy. Such changes, modifications, additions or deletions shall be effective immediately upon notice thereof, which may be given by means including, but not limited to, posting on the web site, or by any other means by which you obtain notice thereof. Your continued use of the web site after such modifications will constitute your: (a) acknowledgment of the modified Privacy Policy; and (b) agreement to abide and be bound by the modified Privacy Policy. This Privacy Policy was last updated on August 15, 2007.

If you have any questions about this Privacy Policy or the privacy practices of The Association of Faculties of Medicine of Canada in respect of this Web site, please direct your inquiry to info@afmc.ca.

Terms & Conditions

Terms and Conditions

The Association of Faculties of Medicine of Canada makes available information and other materials on this web site (“Materials”), subject to the following terms and conditions. By accessing this site, you agree to the terms and conditions as outlined in this legal notice. The Association of Faculties of Medicine of Canada reserves the right to change these terms and conditions from time to time at its sole discretion by updating this posting. You should visit this page from time to time to review the then-current terms. Certain provisions of these terms may be superseded by expressly designated legal notices or terms located on particular pages at this site.

The information on this web site is protected by worldwide copyright laws and treaty provisions: Copyright ® The Association of Faculties of Medicine of Canada. All Rights Reserved. Except as specifically permitted herein, no Materials on this web site may be reproduced in any form or by any means without prior written permission from The Association of Faculties of Medicine of Canada.

The trademarks, logos and service marks (“Marks”) displayed on this web site are the property of The Association of Faculties of Medicine of Canada or other third parties. You are not permitted to use the Marks without the prior written consent of The Association of Faculties of Medicine of Canada or such third party which may own the Marks. “The Association of Faculties of Medicine of Canada” and The Association of Faculties of Medicine of Canada logo are trademarks of The Association of Faculties of Medicine of Canada.

Except where otherwise stated on particular pages of this web site, you may view, copy, and print Materials available on this web site subject to the following conditions:

  • The Materials may be used solely for personal, informational, non-commercial purposes;
  • The Materials may not be modified or altered in any way.

 

Any copy of the Materials or portion thereof must include the copyright and any other proprietary notices which accompany or are contained within the Materials. If such Materials or portion thereof are not accompanied by a copyright notice you must include the copyright notice set out above (see “Ownership of Materials”); and The Association of Faculties of Medicine of Canada reserves the right to revoke such authorization at any time, and any such use shall be discontinued immediately upon written notice from The Association of Faculties of Medicine of Canada. Materials specified above do not include the design or layout of this web site. The design and layout of this web site are protected by copyright, trademark, trade dress and other laws, and may not be copied or imitated in whole or in part.

EXCEPT AS EXPRESSLY PROVIDED OTHERWISE IN A WRITTEN AGREEMENT BETWEEN YOU AND THE ASSOCIATION OF FACULTIES OF MEDICINE OF CANADA, ALL MATERIAL ON THIS WEB SITE IS PROVIDED “AS IS” WITHOUT ANY OTHER WARRANTIES OR CONDITIONS, EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, WARRANTIES OF MERCHANTABLE QUALITY, SATISFACTORY QUALITY, MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, OR THOSE ARISING BY LAW, STATUTE, USAGE OF TRADE, OR COURSE OF DEALING. THE ASSOCIATION OF FACULTIES OF MEDICINE OF CANADA ASSUMES NO RESPONSIBILITY FOR ERRORS OR OMISSIONS IN THE MATERIALS OR OTHER DOCUMENTS WHICH ARE REFERENCED BY OR LINKED TO THIS WEB SITE. REFERENCES TO CORPORATIONS, THEIR SERVICES AND PRODUCTS, ARE PROVIDED “AS IS” WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESS OR IMPLIED. IN NO EVENT SHALL THE ASSOCIATION OF FACULTIES OF MEDICINE OF CANADA, ITS AFFILIATES, AGENTS, LICENSORS, SUPPLIERS AND SERVICE PROVIDERS BE LIABLE FOR ANY SPECIAL, INCIDENTAL, INDIRECT OR CONSEQUENTIAL DAMAGES OF ANY KIND, OR ANY DAMAGES WHATSOEVER, INCLUDING, WITHOUT LIMITATION, THOSE RESULTING FROM LOSS OF USE, DATA OR PROFITS, WHETHER OR NOT ADVISED OF THE POSSIBILITY OF DAMAGE, AND ON ANY THEORY OF LIABILITY, INCLUDING TORT, ARISING OUT OF OR IN CONNECTION WITH THE USE OR PERFORMANCE OF THIS INFORMATION. SOME STATES/COUNTRIES DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES, SO THE ABOVE LIMITATION MAY NOT APPLY TO YOU. THE ASSOCIATION OF FACULTIES OF MEDICINE OF CANADA, ITS AFFILIATES, AGENTS, LICENSORS, SUPPLIERS AND SERVICE PROVIDERS CANNOT AND DO NOT WARRANT THAT THE WEB SITE WILL BE UNINTERRUPTED, SECURE, ERROR FREE, ACCURATE, COMPLETE OR CURRENT. NOR DOES THE ASSOCIATION OF FACULTIES OF MEDICINE OF CANADA MAKE ANY WARRANTY AS TO THE RESULTS THAT MAY BE OBTAINED FROM THE USE OF THE WEBSITE OR AS TO THE ACCURACY OR RELIABILITY OF ANY INFORMATION OBTAINED THROUGH THE WEB SITE. THIS WEB SITE COULD INCLUDE TECHNICAL OR OTHER INACCURACIES OR TYPOGRAPHICAL ERRORS. CHANGES ARE PERIODICALLY ADDED TO THE INFORMATION HEREIN; THESE CHANGES WILL BE INCORPORATED IN NEW EDITIONS OF THIS WEB SITE. THE ASSOCIATION OF FACULTIES OF MEDICINE OF CANADA MAY MAKE IMPROVEMENTS AND/OR CHANGES IN THE PRODUCT(S) AND/OR THE PROGRAM(S) DESCRIBED IN THIS WEB SITE AT ANY TIME. ANY MATERIAL AND/OR DATA UPLOADED, DOWNLOADED OR OTHERWISE OBTAINED THROUGH THE USE OF THE WEB SITE IS DONE AT YOUR OWN DISCRETION AND RISK. THE ASSOCIATION OF FACULTIES OF MEDICINE OF CANADA DOES NOT WARRANT OR GUARANTEE THAT SUCH MATERIALS ARE FREE OF VIRUSES OR OTHER DESTRUCTIVE CODE THAT MAY DAMAGE OR INFECT YOUR COMPUTER EQUIPMENT OR OTHER PROPERTY. YOU WILL BE SOLELY RESPONSIBLE FOR ANY DAMAGES TO YOUR COMPUTER SYSTEM OR LOSS OF DATA THAT RESULTS FROM UPLOADING AND/OR DOWNLOADING SUCH MATERIAL AND/OR DATA. THIS WEB SITE CAN BE ACCESSED FROM OTHER COUNTRIES AROUND THE WORLD AND MAY CONTAIN REFERENCES TO THE ASSOCIATION OF FACULTIES OF MEDICINE OF CANADA PRODUCTS, SERVICES, AND PROGRAMS THAT HAVE NOT BEEN ANNOUNCED IN YOUR COUNTRY. THESE REFERENCES DO NOT IMPLY THAT THE ASSOCIATION OF FACULTIES OF MEDICINE OF CANADA INTENDS TO ANNOUNCE SUCH PRODUCTS, SERVICES OR PROGRAMS IN YOUR COUNTRY. IF YOU ARE DISSATISFIED WITH ANY PORTION OF THE WEB SITE, OR WITH ANY OF THESE TERMS AND CONDITIONS, YOUR SOLE AND EXCLUSIVE REMEDY IS TO DISCONTINUE USING THE WEB SITE.

This web site (excluding linked sites) is controlled by The Association of Faculties of Medicine of Canada from its offices within the Province of Ontario, Canada. By accessing this web site, you and The Association of Faculties of Medicine of Canada agree that all matters relating to your access to, or use of, this web site shall be governed by the statutes and laws of the Province of Ontario, without regard to the conflicts of laws principles thereof. You and The Association of Faculties of Medicine of Canada also agree and hereby submit to the personal jurisdiction and venue of the courts of the Province of Ontario with respect to such matters. The Association of Faculties of Medicine of Canada makes no representation that materials on this web site are appropriate or available for use in other locations, and accessing them from territories where their contents are illegal is prohibited. Those who choose to access this site from other locations do so on their own initiative and are responsible for compliance with local laws.

If any provision of these Terms of Use is declared by a court of competent jurisdiction to be invalid, illegal or unenforceable, such provision or part thereof which is necessary to render the provision valid, legal and enforceable, shall be severed from the agreement and the other provisions and the remaining part thereof of that provision shall remain in full force and effect.

These Terms of Use are binding upon and shall ensure to the benefit of The Association of Faculties of Medicine of Canada and its subsidiaries, affiliates, and their respective successors and permitted.

Other

Who We Are

Our website address is afmcstudentportal.ca

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here. After approval of your comment, your profile picture is visible to the public in the context of your comment.

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When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

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Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

If you request a password reset, your IP address will be included in the reset email.

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Visitor comments may be checked through an automated spam detection service.

January 7th, 2022

Portal and Visiting Electives update

The AFMC Student Portal for visiting electives is currently closed. Visiting Electives for the Class of 2022 were suspended during the AFMC Board meeting on April 18, 2021. That includes electives for both Canadian and International students. The Undergraduate Deans of Canada’s medical schools are meeting on a regular basis and the decision to re-open the Portal will be made collaboratively and consistently across the country taking into account learning opportunities, provincial covid restrictions and other public health concerns.

We are working with our new Service Provider to build out the new visiting elective service portal. It will be ready when electives are offered again.

December 21, 2021

Portal Home page Upgrade

The AFMC Student Portal will be offline starting December 23, 2021. The refreshed portal will being rolling out in late February 2022.

For MCAT® Fee Assistance Program Applicants please verify eligibility and submit application through our AFMC website.

We apologize for the inconvenience and appreciate your patience.

If you have any questions, please contact the Help Desk at service@afmcstudentportal.ca