1. ELIGIBILITY 

• Learners must be enrolled in a recognized medical school program listed on FAIMER/IMED, the program duration must be stated.
• Learners must not be attending an Osteopathic school.
• Learners must be in the final two years of an undergraduate medical degree program at the time of the requested elective.
• The placement must be a mandatory and for credit elective as deemed by the learner’s home school. Applications for core placements are not accepted.

2. APPLICATION INSTRUCTIONS 

• All applications must be submitted through the Portal.
• Applications are considered submitted once all documents required at the time of application have been received. Applications submitted without the proper documents will be placed on hold until they are received and have been processed by NOSM University. Learners will be advised by NOSM University if a submitted document does not meet the requirements or is missing.

• APPLICATION WINDOW
  • International Learners and Canadians Studying Abroad: Applications are accepted between 36 weeks and 27 weeks, learners are encouraged to apply 36 weeks prior to the placement start date.

• SUBMITTING MULTIPLE APPLICATIONS

• • International Learners are limited to one NOSM University application per lifetime (Up to eight weeks).
  • Canadians Studying abroad are limited to two NOSM University applications per lifetime (Up to sixteen weeks).
  • NOSM University allows both student types a maximum of 16 weeks of confirmed elective weeks across Canada.

• NUMBER OF ELECTIVES THAT CAN BE RANKED IN ONE APPLICATION
  • Each NOSM University applications allows for the following:
    • One elective start date
    • One elective duration between two four and eight weeks
    • Only one placement is to be requested per application and may not be split in any way.
    • Up to three disciplines and/or subspecialty choices and up to three site locations/communities
    • If you select “Any” as your site location, NOSM University will search for a preceptor in all available communities. 
      • CAPACITY/ELECTIVE AVAILABILITY
        • NOSM University is unable to advise as to capacity/elective availability prior to an application being submitted.
      • PROCESSING TIMES
        • Applications are processed on a first-come, first-served basis. NOSM University will advise Learners through the portal if their application has been accepted and moved to the processing phase within 4 weeks of the application submission date. If the application is missing documentation or information, NOSM University will communicate with the Learner through the portal to rectify the issues.
        • The processing phase will be in effect until 8 weeks prior to the placement start date or an elective is secured, offered, and accepted or declined by the learner, whichever comes first.
        • Once your elective is confirmed, check your portal messages for additional placement instructions.
        • Contact internationalelective@nosm.ca if you have not received any information 7 weeks before your placement start date.
        • Please Note: An application is not deemed submitted until the Home School Verification has been completed.
      • Learner ASSESSMENTS
        • Learners are responsible to have their evaluations/assessments filled out either by bringing a paper copy with them on placement or having their home school contact the preceptor directly by email.
        • Please Note:NOSM University staff, preceptors and affiliates do not complete or sign any forms, letters, agreements and other related documentation, other than the medical student’s Home School Clinical Assessment Form.

3. DOCUMENT REQUIREMENTS 

• Acceptable file formats (unless otherwise specified): PDF, PNG, JPEG
• AVEC LA SOUMISSION DE LA DEMANDE
  • A recent and clear photo of yourself (JPEG)
    • Colour photo only. Black and white photos are not accepted.
  • Letter of Good Standing (PDF)
    • The letter must include the following information:
      • Current standing as a learner
      • Enrolment dates (started mm/yy and anticipated graduation date mm/yy) and must include the learners next promotion date
      • Registration status at the time of the placement (learner will be in year x of the x year program)
      • Language of instruction of the program the learner is registered in
  • Proof of English language proficiency
    • This is required for all International Learners where the Home School’s language of instruction is not listed as English on the World Directory of Medical Schools.
    • Please Note: this requirement does not apply to Canadians Studying Abroad
• COLLECTED BY SYNERGY VERIFIED:
  • Pre-Placement Requirement Clearance Information
    • Formulaire d’immunisation
    • Mask Fit Testing Certificate
    • Copy of Passport
    • Police Record Check (with Vulnerable Sector Check or Country Equivalent) along with NOSM U International Elective – Criminal Disclosure Form.
• ADDITIONAL DOCUMENTS REQUIRED PRIOR TO PLACEMENT
  • WHMIS 2015
  • Canadian Visa (if required)
  • Completion of Learner Mistreatment Training Module
    • Learner Mistreatment Orientation Module
  • Proof of UHIP coverage: Learners will be provided with the purchasing information.
  • Malpractice Coverage: Leaners will be provided with the purchasing information.

PRECEPTOR SEARCH

Learners are discouraged from contacting their own preceptor. NOSM University will match you to a preceptor in your preferred area of specialty or community. If you do reach out to preceptors, or if you know some clinical faculty and would like to explore a placement opportunity.